HIERARCHY & POC

Head of Operations

Operations Coordinator

Event Manager

Route Manager

Host Manager

Route Medic

Point of Contact

Your primary point of contact is your line manager (Skippers – Leads + Route Manager / Hosts – Leads / Event Staff – Event Manager).

IMPORTANT NUMBERS

Emergency Numbers Greece

General Emergency

Police

Fire Brigade

Ambulance

Coast Guard

Poros

Health Center

Port Authority

Ermioni

Health Center

Port Authority

Hydra

Health Center

Port Authority

IN AN EMERGENCY

If you have a major emergency, your first port of call should be THE COAST GUARD. Use channel 16 on your VHF to initiate the call and you will then be directed to another channel.

You should notify the Route Manager as soon as possible, after the coast guard, for any major emergencies. For minor emergencies, contact your lead skipper. Please be sure to fill out an accident report form ASAP:

EMERGENCY DROP LOCATIONS ON LAND

If anyone on your yacht needs immediate medical assistance, these are the best locations to meet an ambulance while at sea. RM will nominate a designated dinghy during the week that has the strongest outboard which will be used in case of emergency.

Agia Marina Port in Aegina – Between Athens & Poros. 20 min drive to hospital which is on the West side.

2. Water Sports dock – Galatas (For Tunnel Raft)

3. Galatas-Poros Ferry Dock (For when docked in poros town. Directly opposite Poros town)

3. Barcelo Hydra beach – Best option between Poros and Ermioni

YW ETHOS

Leave nothing but footprints. Capture nothing but memories. Waste nothing but time. We are a community that respects the environment and are lucky enough to offer sailing experiences in some of the world’s most beautiful locations. The Yacht Week is committed to keeping them that way, so together let’s follow these 4 simple principles:

Respect The Local Community

Working in Greece is a privilege, so treat the local community with respect and decency

When on some of the islands, it is not appropriate to wear swimwear or bikinis when walking through the town or on the dock. Drinking alcohol or loitering in open, public places is also not acceptable. You will be fined!

Music on the yachts after 10 pm is a big NO – not everyone will appreciate your music taste!

Respect The Environment

Respect Each Other

YW is a smorgasbord of wonderful people from all over the world, which makes our community so special – embrace it! Invite new people on your yacht and get to know each other. But be careful when walking between yachts, the etiquette is to always pass via the front (bow) and not through the cockpit.

Respect The Yachts

We charter the newest yachts available and we would like to keep it that way. Look after your floating home and she’ll look after you – after all, you don’t want to lose your deposit.

BRAND STANDARDS

The following values and standards are set out to guide Yacht Week Staff in a direction that will ensure we achieve our aim and represent YW and Day 8 to the highest standard.

All Eyes on You

While you may not remember the 300 faces of guests that you interacted with today, they will remember you! Beyond this, skippers, hostesses & Greek locals will all remember you after a couple of weeks. You help in creating and upholding the reputation of YW. Therefore, you must remember that you are always representing the company. Yes, you are here to have fun, but please do so within your limits.

Alcohol

You will be surrounded by more free drinks than you can imagine. Nevertheless, we ask you to know your limit and play within it. If you get too intoxicated once, we will take care of you and be understanding. If we feel you have had too much to drink, we will send you home. If you are consistently drinking too much, exhibiting erratic behaviour when intoxicated and/or putting yourself/others in danger when under the influence of alcohol – we will reconsider your position with YW.

Drugs

Zero tolerance. Simple.

As previously stated, you are representing the brand at all times. Being a member of this brand, company & the Day 8 Community, there is no place for drugs. You should never partake in drug usage, providing drugs and/or being in a situation with people who are openly partaking in drugs. Your safety, as well as the safety of others, is the priority. Matters concerning drugs will immediately be handed over to the local police and your position with YW will be terminated.

Why?

This is the best job in the world, but it is not an easy one to obtain. We have high standards for our staff. We will reward you for hard and well-done work. Although, the best reward (in our opinion), is getting the chance to do it again in another destination. Additionally, Yacht Week is a growing organization and new positions will open. Getting a good review from the Greece management team can make the difference when applying for the job!

Punctuality

You will be held accountable for adhering to the weekly schedule. This is a fast-paced environment and within the events industry, things can quickly change. It is important to keep this in mind and to always be ready for anything, including last-minute changes to the itinerary, venues, schedules, etc. Please be on time, if not early, when you are expected to be somewhere. Timely and regular attendance is expected of you.

Social Media

Please keep it tasteful and do not represent the company negatively or inappropriately.

Personal Guests

Any non-YW person who wishes to attend the events, must get approval from your event manager and operations manager well in advance. There is no guarantee that they will be allowed entrance. They are welcome to attend events that aren’t exclusive to the Yacht Week.

Not A Competition

There is no job that you should be competing with your other colleagues for. Your teamwork skills are very important in this role and you are expected to always be a team player. In consideration of working on future events, your ability to be a team player is a major factor.

PRE-DEPARTURE INFORMATION

Please familiarize yourself with the information we have shared with the guests:

Crew Lists

We want our guests’ holidays to get off to a perfect start, so please ensure that your guests have completed their crew list 4 weeks before arrival. They simply log in (https://www.theyachtweek.com/account/login) to your booking and add your crew following the steps given. If they don’t do this, you will have to collect the crew’s passports and check them in at the charter office. *this year the charter operators may ask for all passports at check-in due to increased security problems*

Pre-Arrival Online Provisioning

We strongly encourage all hosts and guests to pre-order their provisions using one of the following online shops. Both shops will deliver directly onto your yacht. It’s a huge hassle shopping in Athens for the yachts, taxis are not permitted down the piers and day-of-shopping can cause a 3 hour delay..

Even if you prefer to buy fresh fruit, veggies and meat in person, advise your guests to order their water, alcohol and snacks etc online. This will help them enjoy their vacation much more as well.

Please include your Yacht name and skipper name when placing the order

Payment will be made upon delivery in cash or by card.

Check-In Online

Once the crew list is completed, each member of the crew must check in online before arrival. This saves them time during check-in at the marina and makes getting your yacht on time that much easier.

Check-In for Yacht Booker and Skipper

Booker: Bring money/credit card to pay the deposit* and your passport.

Skipper: Bring your nautical certificates and passport.

* The deposit is the maximum cost you can be charged if you damage your yacht or lose equipment. The amount can be found in your booking profile.

TYPES OF BOOKINGS

Full Yacht Bookings

Full Yacht bookings make up the majority of our flotilla and generally consist of groups of 6-12 friends who want to keep it private and enjoy a week with their mates. The price includes the yacht rental and a skipper, but guests can also include a host. Important to note this does not include the food for the week as this will need to be paid for on the day of check in when the host goes shopping.

Cabin Bookings

If guests are traveling with a small crew, as a couple or with one keen mate, the cabin booking option is what suits best. Guests share the yacht with other passengers, giving them a chance to meet new people and make new friends. Each cabin fits two people and the yacht will sleep up to a max of 8 guests. The price includes the yacht rental, a skipper, a host and half board (6 breakfast, 6 lunches and 2 dinners). This option is perfect for guests who want to experience the yacht week but not have the worry of organizing a big group of friends.

Double Bed Solo Cabins

If a guest is traveling solo and likes to have their own space, the double bed solo cabin is the way to go. These cabins are only available on selected weeks and sometimes selected categories – and includes a double bed private cabin for the week. The price includes the yacht rental, a skipper, a host and half board (6 breakfast, 6 lunches and 2 dinners). Solo travellers should be allocated to the peak cabins onboard all categories.

Solo Bunk Spots

If a guest is travelling solo and is happy to share a cabin, they can book a solo spot in a bunk bed cabin. This is only available in Premium Monohull yachts (where there is a bunk cabin). Solo travellers will always be matched up with another solo traveller of the same gender. They should always share the bunk bed cabin – remember, they have not paid for their own cabin! The price includes the yacht rental, a skipper, a host and half board (6 breakfast, 6 lunches and 2 dinners).

YACHT AND CABIN BOOKING DEPOSITS

Please note there is a big change this year in cabin booking deposits. We have made an agreement with the charter companies and cabin booking deposits will be handled directly with us. This means you do not need to handle the deposits for cabin bookings. Please familiarize yourself with the information below that has been shared directly with the guests.

Yacht Deposits for Full Yacht Bookings

Just a reminder about the refundable yacht deposit required for all full yacht bookings. A security deposit will be payable by card to the yachting company upon arrival. This deposit is in place to protect against any damages caused by you to the yacht during the week and is fully refundable, assuming no damage is caused. The amount of the deposit can be found under the Key Info section of your booking profile, and you can pay it using a maximum of two cards per booking. So, go ahead and make the most of your time on the yacht, knowing that your deposit is fully refundable at the end of the week, as long as everything goes smoothly.

You won’t be held liable for any damage caused by your skipper, so you can relax and enjoy your time on the yacht worry-free.

Yacht Deposits for Cabin Bookings

There are two options available for the Security Deposit if you have booked a cabin with us, depending on your preference. If you want to pre-pay online, you can select the non-refundable €100 per cabin security deposit option under the ‘Extras’ section of your booking. Payment can be made by credit card, which is the most convenient and secure way to complete the transaction. If you opt for this you will be able to head off on Friday without having to wait around for the check out process.

On the other hand, if you prefer to pre-pay a refundable amount, you have the option to pay a €1000 refundable security deposit online also under the ‘Extras’ section. This option will only appear in your booking profile a few days before you are set to sail. The refund will be issued to you within 14 working days from the last day of the charter. In case of damages, these will be deducted accordingly from an equal split of the number of guests on board. Just choose the option that works best for you, and get ready for an unforgettable Yacht Week experience!

It is important this is added to your booking before you arrive for check in so please do head to the Extras section to add to your booking today – only one purchase per cabin is required.

Each cabin makes the decision of which option to go with. They don’t all have to do the same.

Solo Bunk spots on premium monohulls have the same options but just for one person.

PSA! It’s important to note that for both yachts and cabins the only thing not covered by the yacht security deposit is any blocked toilets. However, don’t worry, your skipper will make sure you know how to use the toilets properly to avoid any issues.

NOTE TO SKIPPERS & HOSTS – we will have a designated team member at check-in on Saturday and check-out on Friday. They will be in charge of ensuring that all cabin booking guests have paid their deposits and will assist you in possible issues that could arise upon check-out, such as blocked toilets.

In the case of an accident – the skipper must call the yachting company and the nearest harbour master’s office (the yachting company provides the phone numbers) to make a report. If it is the fault of a third party then insurance will cover damages.

CABIN BOOKINGS - KITTY & PROVISIONING

Cabin Kitties

All cabin yachts at maximum capacity have 8 guests on board. However, not all cabin booking yachts are always fully sold. In the case that there are some spots open, Yacht Week will cover the following amount based on the number of guests:

When communicating the kitty amounts to cabin bookers, the Customer Service team will ensure that it is made clear what the total amount owed as a yacht is. And that the guests will be responsible to split this equally between them all – so the total amount is split per person, not per cabin. In the case of an underfilled cabin yacht (less than 6 guests), this will be communicated to the guests upon confirmation of the final number of guests (Tuesday prior to charter).

The Customer Service team will handle all communication with the guests on an underfilled cabin booking yacht where we will be topping up the kitty amount and refunds will be issued back to the guests via YW admin system. No cash should be handled onsite for this and no promises of kitty top-ups should be made by anyone other than the Customer Service team.

In short, kitty reimbursement will be done before the trip, and the skipper will not need to manage any of this. The above information is offered so that you are clear on the process and are able to communicate this to cabin bookers in case they inquire with you. If you are still unsure on how to explain this to the cabin booker, please ask the cabin booking guest manager at check-in for support.

The kitty amounts can be found here: https://www.theyachtweek.com/whats-included

Greece Kitty Amounts

These are the amounts we have told guests to expect as a kitty amount per yacht. This is what you should communicate to guests in your introductory emails. Guests who wish to have extras like coffees, riva spots etc should be consulted about this at check-in and there should be full transparency about the additional costs. At the end of the week, any leftover kitty must be returned to the guests with receipts.

Cabin Provisioning

Premium Monohull, Classic Catamaran & Premium Catamaran cabin bookings all have a host & food included in their bookings:

Classic Monohull Cabin Booking (44-51 ft monohull, No Host)
Premium Monohull Cabin Booking (51-57 ft monohull, Host & Food Included)
Classic Catamaran Cabin Booking (39-45 ft no AC catamaran, Host & Food Included)
Premium Catamaran Cabin Booking (42-47 ft AC catamaran, Host & Food Included)

For these bookings with food included the host will be notified of their budget 2 weeks prior on their assignments and will be given a company virtual card (Pleo card) pre-organised by the finance team at check in with a strict budget which is dependent on the number of guests onboard. Please make sure all receipts are uploaded to the corresponding app.

The food budgets are as follows:

This should be enough to cover 6 breakfasts , 6 lunches & 2 dinners.

*Note skipper and host also must be fed with these budgets.

The QD team will ensure that this amount is written on the QD admin system for hosts to know their budgets for provisioning.

YACHT WEEK APP

Yacht Week App (both iPhone and Android)

The app is a source of information, but also a place for guests to share pictures (think of it like an ‘exclusive’ Instagram). They will also be able to see which yachts are on their route, who is on each yacht, message other guests and connect through other social media platforms. We will continuously build features that will help the community keep in touch after their event.

Download the ‘Yacht Week’’ app (iPhone & Android) by YW and stay in the know whilst on our events. You can:

Share photos with your fellow guests, comment and like
Check the latest schedule and information for your event
Receive updates from staff
Connect with other people at your event
See public content from our events

You are only able to access the app four weeks before the event.

HOW TO ACCESS

On the top right corner click on the menu, “Join Event” and “Enter your Code”. Deriving your staff code for the app each week remains the same, you will be able to log in only when your assignment has been confirmed.

Skipper app code: “skip”[Ext Ref 1 Number] Example: skip14776

Host app code: “host”[Ext Ref 1 Number] Example: host14776

Skippers and hosts will have the chance to rate the event in the same way that guests have done for the past few years. You will be prompted to provide feedback on each Friday that you are working.

*Skippers and Hosts should all download and log in to the app each week they are assigned.

Event Staff Access

Same as guest access: Year + gr + week number
Eg. Greece W24 = 25grw24

Guest Ratings

On the last 2 days of the week, guests will be asked to take a short survey within the app, therefore all guests must download before and use the app. The guests should receive their code in an email 4 weeks before their Yacht Week.

REMEMBER: Never share the staff passwords with any guest!

ARRIVAL & LOCAL DETAILS

Clothing and Merchandise Issue

All staff will be issued with the following clothing on their first week:

Skippers

Hosts

Please be mindful you will only receive one issue of the above. Unless clothing/flags become damaged through wear and tear, replacements will not be issued.

Flag Layout

*Returner Flags are given to the guests that have done multiple yacht weeks. The flags are delivered to them during the on-board check in. The return flag will always go at the top.

Customs and Immigration

Please visit VisaHQ (https://www.visahq.co.uk) to check what documents and visas you might need to enter the country. Remember to include the countries that you might travel through to get to your final destination as well.

Weather

Expect temperatures between 26°C and 30°C (79°F – 86°F) and water temperatures averaging 24°C (75°F). Wear sunscreen.

Local Information

The Currency in Greece is the EURO. We suggest bringing enough Euros with you into Greece to last the entire trip.
You are strongly advised to have Travel insurance while traveling in Greece.
Visa and Mastercard are widely accepted in most hotels, shops and larger restaurants; American Express is accepted in some establishments. Most establishments are required by law to accept cards. However, you are strongly recommended to carry cash needed for the week before leaving your marina for fuel, mooring fees and taxis
The dress code on the islands is casual (shorts & t-shirts) and only the most exclusive restaurants require elegant clothing.
The Time zone is Eastern European Summer Time.
Grocery stores are generally open 08:00- 21:00.
“Quiet hours” are designated between 11 p.m. to 7 a.m. and 3 to 5.30 p.m.
The majority of islanders are religious (Christian Orthodox) and this should be respected.

Media

There will on occasion be media attention around some of the events you work on. It is important to represent that particular company and yourself well. Some of the media you might encounter are; Bloggers, newspaper and TV reporters, Media event yachts, and Photographers and Videographers for trailers and after movies

Always ask for a media ID. Approved event media personnel for our partner companies will usually have a company press wristband. Do not allow unapproved press to spend the day onboard the yacht and decline any interviews. Please refer to the event manager if you have any doubt about interacting with the media.

Recommend Taxi Partner - Nikole’s Taxis

We strongly recommend pre-booking your taxi for arrival and departure. Taxi wait lines at the airport can be very long, the quality of the vehicles varies greatly, many drivers do not speak much English, and rates can fluctuate. Let Nikole know that you are a YW crew and she will provide a discount.

We have verified the quality of the vehicles and the drivers’ licenses. All drivers are fluent in English. A flat competitive rate is guaranteed.

To book contact: . Nikole +30 690 777 7700 (Whatsapp or Viber) or via email: nikole4taxi@gmail.com

Regular Taxi Fares:

Athens Airport- Alimos Marina: 45,00€ (Due to airport tax)
Alimos Marina- Athens airport: 40,00€
Alimos Marina - Athens center: 25,00€
Alimos Marina - Piraeus port: 35,00€
Airport - Central Athens : 50,00€
Central Athens - Airport : 45,00€

*Above rates apply for transfers from 6am to 12am and include marina and luggage taxes.

Should you not be able to book with Nikole or would prefer to take a cab from outside the marina, we recommend using Uber (Uber in Greece works, but only calls taxis).

FOOD & DRINK

Water

Pre-ordering will save guests the trouble of shopping on check-in day and avoid delayed delivery. Please shop at one of the following online stores for pre-orders with delivery directly to your yacht:

Discount Coupon code for your customers (3% to order subtotal): Yachtweek2025

Please include your Yacht name and skipper name when placing the order. Payment will be made upon delivery in cash or by card. Multiple orders for one boat can be made. This means that if your guests want to make a separate pre-order for snacks and drinks they can do so for the same yacht as your order.

If you or the guests are unable to pre-order:

Balaskas offers free transport to their physical shop on Check-In day. Return transport with goods is also provided after your yacht is ready to take provisions. You can leave your cart at the exit with the yacht name and skipper’s name. Balaskas can then bring the provisions to your yacht, and payment can be made via card at the yacht. Our check-in manager will notify them once your yacht is ready for provisions. It is recommended to shop about 2-3 hours before the yacht is ready, to avoid rush hours at the store.

Yachtness can provide day-of online-shopping through the link above.

Provisioning along the route:

There are grocery stores at all destinations for fresh fruits, vegetables and meats. As well as restocking on water, ice and drinks. Ask your leads for more information.

ARRIVAL & CHECK IN

// Please send your guests the following communication pre-arrival //

SOME TIPS FOR ARRIVAL & CHECK-IN DAY

1 – Make sure your crew list is fully complete on your booking profile, with everyone’s passport information. This is super important for the Port Authority!

2 – If you haven’t already, login into your booking profile and ready the Pre – Arrival stuff under Key Information. It’s super useful to ensure you have a great week!

3- It’s best to pre-book your airport taxi with Nikole. She runs an awesome fleet of professional taxi drivers that all speak English. They will pick you up right at your gate. This is going to save you waiting in a long line for taxis, that are often not so reliable. You can prebook anytime, up to 24 hours before you arrive in Athens. You can reach Nikole via email or whatsapp / viber : nikole4taxi@gmail.com / +30 690 777 7700

4 – To have a smoother check-in day, it’s a great idea to preorder your provisions for the week online. They will deliver directly to your yacht and you only pay upon delivery. You just need your yacht name to place the order. Make sure to coordinate with your host if we have one as they will do most of the shopping for the week. Here’s two links to online shops that delivery directly to your yacht:

Balaskas: https://balaskas.shop/?ref=theyachtweek

Yachtness: https://store.yachtness.com/?tracking=yachtweek

Discount Coupon code for your customers (3% to order subtotal): Yachtweek2025

5 – It’s also a great idea to get an International Driver’s License if you have a non-EU license and want to rent ATVs or Scooters. You can do so here: https://internationaldriversassociation.com/international-drivers-license-greece/

6 – There isn’t much to do at the marinas until our yacht is ready. Most yachts are ready between 4 and 6pm. It all depends on the previous week’s charter, so we never know until the day of.

7 – Luggage: There is a luggage storage at the Isobox Charter Village at Alimos Marina for 5 euros per bag that closes at 6pm. You can also head into the city and leave your luggage at Left Luggage Athens in Syntagma while you explore and wait for your yacht to be ready if you’ve already done all your shopping.

8 – Taxis: There is a big shortage of taxis in the Alimos marina area. But you can book one using the app Uber or Free now. In Greece it works with taxis only. We recommend pre booking in advance if you know you want one in an hour or so.

SKIP & HOST INFORMATION FOR CHECK-IN

Skipper & Host Check-in

Skipper and Host check-in will be done at the Yacht Week information point – for newcomers who need their kits.

Skipper and Host Luggage

We aim to provide some storage space for staff luggage in the container storage while you check-in or shop. The container storage is very small so please help us keep it tidy. We cannot be responsible for any lost or stolen items but will do our best to offer a solution.

Marina

Please make sure which marina your yacht is in. Most yachts are in Alimos Marina but all Navigare yachts are in Agios Kosmas. If your yacht is in Agios Kosmas please encourage guests to not come to Alimos marina and go directly to Agios Kosmas.

Check-In On Yachts

Skippers and Hosts are to communicate with guests to meet at the charter company office when the yacht is ready (after the skipper check-in). As there are limited options in the marina, we encourage guests to stay away from the marina until the yacht is ready. We have made recommendations for where to hang out near the marina in the Day 8 App.

Security

Yachts in Greece tend to be very safe. The locals respect other people’s possessions and are very aware of the trade that tourists bring. However, you should always lock your boat when unattended and make sure hatches are closed (in case of rain downpours) and locked. Never leave valuables in sight such as electronics, cash, passports, etc. Rats have been known to enter yachts in Greece, which haven’t been closed.

Dinghies can go missing very easily and although not intentionally taken, at the end of the night, many people will just take the closest dinghy to get back to their boat. Lift your dinghy every night if possible!

Please make sure guests are aware that whilst Greece is very safe, it is important to remain on YW itinerary as much as possible. If guests wish to go on excursions they are encouraged to stick to groups of 2-3 and inform the skipper of their plans. If boarding on YW recommended taxis guests should aim to travel in groups of 2-3.

Internet

There is internet access at the marinas and most bars/restaurants. You can also see your charter company for dongle rental.

Sim Cards

If you have a European SIM card with sufficient or unlimited data, please feel free to use this.

For those that require a SIM card, you can purchase one in Athens or on Day 3 in Poros OR get an ESIM. We recommend Cosmote SIM cards as they have the best service. There are great deals all summer long for data.

In Athens, all the SIM shops close by 3PM on Saturday. So either grab a SIM before coming to check-in or you will have to get one in Poros. You can buy Cosmote SIMs at “Germanos” stores . You can find them scattered around Athens. Vodafone is another option, but the service in the Saronic Gulf is not always great.

ON THE ROUTE

Seasickness

The waters are normally calm but we cannot control the weather. Previous passengers swear by a special adhesive patch that you can wear behind your ear, others have bought sea wristbands or ginger capsules. Being above deck and looking to the horizon also helps.

Garbage

In really hot environments, garbage starts to smell bad very quickly. Many of the towns have their own issues with garbage. When you arrive at a location, if you’re doing a garbage run, leave it in the appropriate place. DO NOT throw plastic or other litter into the sea. There is no excuse for garbage in the sea around where you are anchored or moored. If possible, separate aluminum and plastic before disposing of waste.

Recycling

In Greece all recycling goes in the same bin and is sorted at the recycling center. You simply need to keep one bag for waste and one bag for anything that is recyclable (glass, plastic, cardboard, aluminum).

Don’t know if it’s recyclable? Look around on the item for the recycle symbol to be sure. Ideally all items should be cleaned and free of food waste.

Next, look for the blue bins! Almost all the islands will have blue bins next to the green ones. The green ones are for trash. The blue ones are for recycling. Ask the locals if you can’t find the blue bins in town.

Holding Tanks and Pollution

Only a small handful of yachts do not have one, if your yacht does have a holding tank, ALWAYS use it when anchored or moored. The places in which we stay during TYW are all visually stunning and the staff are responsible for keeping it this way.

General Tips

EVENT TEAM

Our event team is made up of a multitude of roles. They will follow the route the entire way with QD and guests on the crew yacht. Please always feel welcome to drop by the boat to say hello and spend some time with the crew. The team is made up of:

Event Manager

Will lead the way in all regards of the events side of the route. This is the event crew line manager, and will make sure they know where they need to be at every point of every day. This is an extremely important role and we only appoint the very best and most experienced.

Duties and Responsibilities

Coordinating the execution of YW events
Managing communications in the Day 8 App
Managing table bookings
Managing and training the event staff
Creating and promoting a welcoming and service-oriented environment for YW guests and the Company’s staff
Working with the operations manager & route manager to ensure a robust and timely responses to any incidents or accidents
Completing the Reports as per instructed by the operations manager
Ensuring all company policies & procedures are adhered to
Managing on site spending in accordance with the budget set by the Operations Manager

Medic

The real hero. The medic’s main responsibility is to look after the welfare of staff and guests. They will perform First Aid Services where responsible and assist in transfer to doctor’s or hospitals when needed. This can be an extremely stressful position, so please offer your support where you can to the medic.

Event Crew

A job opportunity for qualified individuals from all around the world. The team has gone through a long application process and have been selected out of hundreds of applicants to assist in coordinating events for TYW.

Otherwise known as your Crew in Blue, they do a lot of hard work behind the scenes to help ensure the events run smoothly. From table bookings, branding, check-in, event itinerary, guest relations & more. Expect them to hop on yachts to share information and get to know the guests. ES are the other main point of contact for guests outside of their own skipper and host.

ES work together with QD as a team to make this the best week for the guests. Make sure you introduce yourself – they can be a massive help throughout the season!

Photographers/Content Creators

Every week we will have a professional photographer or content creator to perform designated tasks outlined to them by our Marketing team.

DJs

We will also have two hand-picked DJs join us every week to soundtrack the route. They are briefed by our Head of Entertainment to cover a variety of musical bases throughout the event.

FESTIVAL WEEKS

It’s an exciting season in Greece as we are delivering three specially curated ‘festival weeks’.

Discophoria Festival (W25)

Experience the best of original Yacht Week with a disco and house twist. Embark on an unforgettable journey as we bring you a unique blend of feel-good disco, techno, and house music to the heart of Greece. Sail the crystal-clear waters of the Mediterranean with the perfect soundtrack that’ll keeping you dancing from sunrise to sunset.

Refined Route (40+) (W26)

Rediscover refined revelry as you explore the Greek islands in style. From beachside soirées to circle raft parties, Yacht Week Style. Each moment is crafted for those who appreciate the finer things in life. Join us for champagne sunsets, starlit dance decks and spectacular sailing.

Rhythm and Waves (Hip Hop) (W30)

Get the best of original Yacht Week filled with the hottest sounds in Hip Hop, Reggaeton, Soca, Dancehall, Moombah, and Afrobeats.

ROUTE

Sailing Overview

Days	Destinations	Distances (NM)	Sail Times (hours:minutes) (based on 6.5kts)
Saturday	Alimos	0	0
Sunday	Shipwreck Bay	28	4:20
Monday	Poros	2.5	0:20
Tuesday	Dokos	18	2:45
Wednesday	Ermioni (CR)	5	0.50
Thursday	SEEN Bay	20.8	4:30
Friday	Alimos	28	4:30

(R) Regatta (CR) Circle raft

*Please keep in mind this route is subject to change and can be different on some weeks, so always check the most recent information posted by EM & RM

Itinerary

While we do wish for the flotilla to stay together, should your guests prefer to leave the route this is left to their discretion. The skipper and crew are free to decide which harbours, marinas, islands or bays they wish to sail. The crew should decide about the use of sails/motor, place of anchoring and mooring. The emphasis should always be on sailing and not motoring. The crew and skipper should sit down and create a preliminary itinerary for the entire charter. The skipper is free to give his/her input, but the crew makes the final decision – taking into consideration Skipper’s remarks regarding the crew and yacht’s safety as the first priority. It is only in situations where the safety of the crew and yacht are at risk does the skipper have overriding authority. This does not apply to cabin booking yachts. They are required to stay with the flotilla as no one person has chartered the yacht.

Event Themes

Athens - Cape Sol - Summer Chic - button shirts. No flip flops or baseball hats.
Poros - Love Bay - Beach Party - no theme but dress for the beach.
Poros - Malibu - no theme
Regatta - Dress to Express - See here for ideas
Ermioni - Cavo Bianco - Riviera Radiance (See below)
SEEN Beach - Moonlight Masquerade (See below)

Table Bookings

All table bookings will be done via Eventbrite and links will be shared on Day 2 / Sunday of the event via the Day8 app. Links shared in the morning and tables will be live/available to book at midday. Please note, only one table booking per yacht is permitted. If a double booking occurs, you risk losing both tables. Table plans and minimum spends will be found on the Eventbrite link. We will have table bookings at Cavo Bianco (Wednesday) and SEEN beach (Thursday).

ALL TIMINGS ARE SUBJECT TO CHANGE

Day 1. Alimos - Check - In

Schedule

Check-in Set Up (Check-in Manager)

Management Meeting (Ops Manager, Event Manager, Route Manager and Leads)

Host Meeting at Isobox Charter Village Alimos

All staff meeting at Isobox Charter Village Alimos

Skipper meeting at Isobox Charter Village Alimos (Skippers collect their guests wristbands)

Crew and/or hosts who did not preorder should go provision shopping.

Coordinate with your crew when the yacht is ready to tell them to come to the marina. Please try to keep guests away from the marina until your yacht is ready.

Yacht briefing, Check-in, and inspect the yacht (this is to be done with only you and the charter office, not your guests)

Pre-ordered provisions are delivered to yachts

After you complete the check-in, invite your crew on board and show them around. Conduct crew briefing.

Boat Hopping Event Crew.

Dinner (Recommend guests to get food delivered to yacht with Wolt/Efoods)

Welcome drinks at Cape Sol

Yachts will be moored stern-to in the marina.

N/A

Yes, delivery through Wolt (App) or collect from Fuel Station outside marina

N/A

Yes

Yes, Balaskas (Online & in-store provisioning)& Yachtness & Metro cash & carry location.

Night Safety in the Marina

Please be aware that the marina is not well lit or guarded at night. Please encourage guests to use the buddy system when returning to their yacht at night. All staff should also follow this guideline.

Day 2. Tunnel Raft in Shipwreck Bay (Poros)

Schedule

Departure from Alimos

Free Sail until Tunnel Raft

Route Manager and Lead skippers begin to build the raft

Build Tunnel Raft

Tunnel Raft Party (DJs on back of crew boat)

Dinner onboard yacht

Tunnel Raft

N/A

Drop will be organised to the raft once built, two bags per boat.

N/A

Tunnel Raft: Boats are rafted in two parallel lines with their sterns (rear) facing each other.

Day 3. Poros

Schedule

Break tunnel raft

Guest Arrival into Poros

Explore, Scooters for Hire with International drivers license* from Moto Stelios

All Hands on Deck Meeting (Skippers, Hosts and Event Team) at Malibu

Guests get on water taxi

Water Taxis to Love Bay departs

Love Bay beach day party

Water Taxis return to Poros

Dinner at Oasis or Apagio

Malibu Party – local DJs and no theme.

Sailing Info

Sometimes current in the channel stays on the northern side of the channel when approaching (depth).

Monos take moorings alongside in front of Oasis (Mike, the owner, reserves dock space for us and helps with lines). Cats go on the north side if there is no space in front of Oasis or Malibu. Standby on CH72 and listen out for the acting dockmaster (either a Lead Skipper or Route Manager) doing traffic control.

Yes, collection of €250 per Yacht from the Kitty to pay for all of the week’s moorings.

Yes, local supermarkets

Yes, fuel truck can be arranged

Yes, taps must be turned on by lead skippers with keys.

Yes, along the riva you can find various spots to re-provision including: Supermarket, fish market, butcher, vegetable market, bakeries & small liquor store..

ATV Hire - Moto Stelios

Should guests or skips/hosts wish to hire an ATV then call Moto Stelios in advance of your arrival – especially during peak season. (Venos: +30 2298 023026, 6945380151).

Prices: Guests: Quad €45 | Scooters €25 (Skippers/Hosts: Quad €45 | Scooter/motor bike €0)

Cash or card

They offer 2 sessions so it doesn’t create a traffic problem in the island.

If you would like to rent a scooter or quad bike, make sure you have your International driver’s license with you! You can get an IDL online within 24 hours, you will need to print out a copy and can use it immediately. If not you will still be able to hire, however, you will not be insured.

**Please inform guests to refuel them before returning**

Day 4. Regatta, Dokos Bay & Hydra

Schedule

HIIT Class/Run Club

Leave Poros

Regatta

Arrive into Dokos Bay, Hydra

Lunch onboard

Rockside Runway after lunch (If weather doesn’t permit traditional costume Regatta)

Ice drop

World famous Soundboks X Dinghy Meeting: Skippers, Hosts & Event Staff

Eat onboard your yachts tonight or transfer to Hydra town with water taxi

No Party on this night, turn down music at 22:00 and no music after 00:00 on the raft

Line Raft in Molos Bay

€20 per person for return taxi boat to Hydra Town with Manos.

Drop to raft. 2 bags per boat

N/A

Yes, in Hydra you can find a small supermarket with just basics and a small bakery along the riva.

Regatta

All boats will sail together in formation while everyone dances on the bows in their costumes. All the glory will be given to the crew who:

The winning crew will be announced at our final party on Thursday night at SEEN beach and will be rewarded with a trophy, bottle and merch.

Rockside Runway

If weather does not permit our traditional Regatta, then we will have guests in costumes on the line raft in Molos Bay. Event Staff will cruise around the crew boat dinghy, playing music + hyping everyone, evaluating crews to decide the winning crew and getting content.

Line Raft

Boats are rafted together in a single straight line

Day 5. Circle Raft and Ermioni

Schedule

Leave Dokos Bay

Build Circle Raft

Circle Raft

Arrival in Ermioni, explore, reprovision yacht, late lunch

Yoga (1 or 2 classes depending on numbers. Max 20 per class)

Group Photo

Riviera Radiance @ Cavo Bianco

Dinner (Souvlaki, Kavos Taverna or Casa Dei)

Ermioni Riva

Yes, Red Kiosk on the riva or Millenium bar

Fuel truck can be arranged

Yes

Yes, supermarket location. There is also a fish market, butcher & vegetable market across from the ferry dock.

Recommended Restaurants

Riviera Radiance Theme:

Where: Cavo Bianco

What: Sunsets. Lanterns. Negronis. Vibes: Capri Chic. Sundowners & party bangers. Lanterns warm the evening sky, set against a twilight ocean. Show up in your finest linens, the air crisp, the music taking over, the stars beginning to dot the horizon. This is Riviera chic at its finest.

Outfit Inspiration: https://uk.pinterest.com/theyachtweek/2025-themed-parties/2025-theme-riviera-radiance/

Day 6. Seen Beach

Schedule

Sailing and exploration. Free day!

Crew yacht leaves to SEEN beach and will set venue up on arrival

Build raft outside Seen Beach Club

Dinner on board

Water Taxis to Garden of Love Party

Garden of Love @ Seen Beach Club

Water taxis available to return to raft

Line Raft or Nikki beach style raft

Moonlight Masquerade Theme

Where: SEEN Beach Club. What: Sunsets & sparkles. Vibes: Head to the beach club for one of our legendary themed parties. As the sun sets, magic and moonlight come together for a night of unforgettable fun. Dress to impress in black.
Outfit Inspiration: https://uk.pinterest.com/theyachtweek/2025-themed-parties/2025-theme-moonlight-masquerade/

Day 7. Athens

Schedule

Break raft and guests sail to Athens

Crew yacht returns to Athens

Clean and check-out yachts. Rest of the afternoon and evening off!

All guest yachts back at marinas no later than 4PM.

We remind you that you are free to stay overnight on the yacht, but please note that morning check out is at 8:00 SATURDAY morning!

Additional Info

Swim stop in Agistri or Aegina. We won’t be rushing back to the marina unless needed. Guests will need to be at the marina by 14:00. They will also be reminded to fill in the feedback survey before they leave, via The Day8 App. Crews are responsible for their dinner tonight. There will be no closing party. Staff are free to stay, eat and do as they please.

Recommended Restaurants

Recommended Bars

NET PROMOTER SCORE (NPS)

“How likely would you be to recommend Yacht Week to your friends or family?”

NPS ranges from -100 to 100 and measures the willingness of customers to recommend a company’s products or services to others. Each week guests are asked this question in their feedback survey on the Day8 App.

Some well-known brand’s NPS scores:

YW’s target NPS for every event across the board is 72, a target that we continually beat. Each week has its own NPS. Guests also rate the events, music, yachts, Event Staff and Skipper/Hosts.